Senior Accounts Clerk

Job Title: Senior Accounts Clerk

Function: Finance/Administration
Facility: Life Fourways Hospital
Position: Senior Accounts Clerk

Introduction

We are pleased to announce a job opening for a Senior Accounts Clerk at Life Fourways Hospital. This role reports directly to the Finance & Administration Manager. The ideal candidate will play a crucial role in managing and recording financial data, ensuring smooth operations within the financial accounting department of our hospital. If you have a passion for numbers and enjoy working in a team environment, this could be the perfect opportunity for you!

Key Responsibilities

1. Month-End Processes:

Take charge of month-end procedures, ensuring that all data is accurately captured and entered into our systems.
Prepare, manage, and enter requisitions, orders, and payments using the SAP system.

2. Procurement and Creditor Management:

Facilitate the entire procurement cycle, ensuring that purchases are made efficiently and in compliance with hospital policies.
Manage the creditors assigned to you, handling daily reconciliations and processing. You will be the main point of contact for queries related to creditors, liaising with hospital staff as needed.

3. Financial Record Management:

Assist with coding and allocation of payments and receipts in the cashbook, ensuring accuracy and timeliness.
Support the Finance & Administration Manager with various tasks and projects as needed.

4. Account Reconciliation:

Work with the accounting hub to clear bank and debtors reconciliation items, ensuring all discrepancies are resolved promptly.
Handle queries related to creditor and debtor accounts, maintaining open communication to resolve any issues.

5. Filing and Documentation:

Maintain an organized filing system for all creditor-related documents, ensuring easy access and compliance with internal protocols.
Regularly update and manage the contracts register to keep track of all agreements.

6. Internal Controls and Reporting:

Assist in the review and establishment of strong internal controls to protect financial assets and ensure compliance with policies.
Manage the accounts receivable subsystem, which includes monitoring doctor rentals and ad hoc charges.
Prepare accurate accruals at the end of each month, ensuring all financial reports are complete and accurate.

7. Administrative Duties:

Perform general administrative tasks such as filing documents and taking meeting minutes.
Coordinate with the national credit control department concerning daily banking activities and bank transfer payments.

8. Cash Management:

Handle petty cash transactions, ensuring accurate tracking and reporting.
Perform monthly reconciliations on creditor accounts and daily banking operations, maintaining a clear record of all transactions.

9. Team Collaboration:

Work closely with the nursing management team to reconcile nursing agency accounts daily, ensuring financial accuracy.
Strive to create a positive and effective internal control environment while meeting month-end deadlines.

Requirements

Education: A minimum of Grade 12 is required.
Qualification: A relevant degree or diploma in finance or accounting is essential, along with at least 2-3 years of accounting experience.
Financial Knowledge: Understanding of financial processes up to the trial balance level, with the ability to perform balance sheet reconciliations.
Technical Skills: Proficient in MS Office; knowledge of SAP is a bonus.
Personal Attributes: Must be honest, trustworthy, and willing to work extra hours when needed. A deadline-driven mindset is essential.

Competencies

Attention to Detail: High level of accuracy and thoroughness in all tasks.
Numerical Skills: Strong ability to work with numbers and analyze financial data.
Team Player: Ability to collaborate effectively with colleagues.
Resilience: Capacity to work under pressure and handle challenges with a positive attitude.
Energy and Drive: A proactive approach to work, with a focus on results.
Strong Ethics: Maintain ethical behavior and build trustworthy relationships.
Customer Responsiveness: Understand and address the needs of both internal and external customers.
Organizational Awareness: Familiarity with the hospital’s operations and culture.
Quick Learner: Ability to adapt quickly to new tasks and challenges.

Application Process

If you are interested in applying for this position, please download the application form here. After completing the form, email it to the specified contact person in this job advertisement.

Contact Email: Fourways.Recruitment@lifehealthcare.co.za
Closing Date: Friday, September 13, 2024

Important Note for Internal Applicants: Please discuss your application with your line manager before submitting your application. External candidates are also encouraged to apply.

At Life Healthcare, we are committed to providing equal opportunities to all candidates.

Thank you for your interest in this position! Please note that only candidates selected for interviews will be contacted. If you do not hear from us within two weeks of the closing date, please consider your application unsuccessful.

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